ENGINEERING STUDENTS SOCIETY STREAM A MEETING MINUTES

May 22, 2007

Name

Position

Attendance

Kienan Hamm

President

Yes

Sean Walsh

VP Academic

Yes

Mike Waters

VP External

Yes

Don Milner

VP Finance

Yes

Karl Fort

Secretary

Yes

Jonathan Chang

Director of Communications

Yes

Reston Nash

Director of Corporate Relations

Yes

Michelle Stephenson

Director of Events

Yes

Janel Willms

Director of Services

Yes

 

Commenced at 1800 hours

1.0             General

1.1             Old Business

1.2             New Business

1.2.1                      New key/deposit setup

·      $20 deposit required for keybox key

·      Access to office by keycard

1.2.2                      Position Turnover

·      Old execs turn over e-mail and computer accounts to new execs

1.2.3                      Office Hours

·      Office hours chosen

·      Karl will post them on the office door

1.2.4                      WEC

·      Meeting Attendance 

2.0             President

2.1             Old Business

2.2             New Business

2.2.1                      Surf trip ticket sales

·      Everyone make class announcements

·      Sell tickets in lobby during office hours

·      40$ covers transportation and camp site

·      Need to supply own camping gear

·      Rentals – $55-60 for two days

·      Get people’s sizes so rental shop has equipment ready for us

2.2.2                      Safe password change

·      Find out how to change password

2.2.3                      Find actual meeting room for meetings

·      Keenan find out and post on web 

3.0             Vice President External

3.1             Old Business

3.2             New Business

3.2.1                      Engr associates meeting

3.2.2                      E-mail new exec list to WESST/CFES links 

4.0             Vice President Finance

4.1             Old Business

4.2             New Business

4.2.1                      Summer 07 Event Budget

·      Girl’s Night - $10 per girl to maximum of $200

·      Pub Crawl – put aside $200

·      Dodgeball - $100

·      Skim Jam - $250

·      Mini WEC - $350

·      Volleyball - $400

·      Sports teams - $300

·      Kegger – Whatever remaining budget allows

4.2.2                      Status of accounts

·      Talk to George – 1st floor EOW

4.2.3                      Reimbursement Cheques

·      Pay Keenan for soccer

·      Pay someone for ball hockey

·      Talk to Jason about WEC fees

4.2.4                      Signing Authority

·      Get meeting minutes from AGM

·      Don, Michelle, Keenan go to bank together

4.2.5                      UVSS Thrifty’s food cards – Talk to director of services of UVSS to find out if we can get one 

5.0             Vice President Academic

5.1             Old Business

5.2             New Business

5.2.1                      Upcoming Meetings

·      Find out schedule 

6.0             Director of Communications

6.1             Old Business

6.2             New Business

6.2.1                      Fishwrap

·      5 or 6 issues this semester

·      All execs must contribute at least one article

·      Put calendar of events in next issue

6.2.2                      Pictures of execs for web page

·      New people get pictures taken

6.2.3                      Class announcements

·      Everyone contribute – announce surf trip, where new office is, girl’s night, sports teams, upcoming calendar of events, need a sports rep 

7.0             Director of Services

7.1             Old Business

7.2             New Business

7.2.1                      Need supplies

·      Paper

·      Printer toner

7.2.2                      Lobby Microwave is broken

·      Michelle might have a replacement

7.2.3                      Merchandise

·      Fleeces

·      Jackets?

·      Possible to get future clothing printed on American Apparel so it doesn’t fit horribly?

·      Stream B planning on making more casual engr jackets – track jacket with small crest 

8.0             Director of Corporate Relations

8.1             Old Business

8.2             New Business

8.2.1                      Charity Events

·      Create charity event for summer semester

·      Think up what else you want to do 

9.0             Director of Events

9.1             Old Business

9.2             New Business

9.2.1                      Event Schedule

·      Girl’s Night – May 26

·      Surfing – June 1-3

·      Pubcrawl – June 22

·      Dodgeball – June 28

·      Skim Jam – July 6

·      Kegger – July 6

·      Mini WEC – July 8

·      Volleyball – July 27

·      Charity Event – July 14 or 21 

10.0         Secretary

10.1         Old Business

10.2         New Business

10.2.1                  Experience UVic

·      Need volunteers for Saturday may 26

10.2.2                  We have money for scanner, camera, and coat rack

Adjourned at 1930 hours

Minutes taken by:

Karl Fort

Secretary

CC: those present