ESS Stream A AGM - Spring 2008

 

Date: January 22nd, 2008

Chair: Kienan Hamm

Secretary: Karl Fort

Call to Order: 3:10pm

 

Motion to begin: Kienan Hamm

Passed

 

Any opposition to having Kienan Hamm as Chair?

No

 

Adoption of Agenda as presented:

Passed 

 

Roberts Rules Summary

 

Budgets

  

Presentation of the summer 2007 budget by Don Milner.

Ended up $16 under budget

 

Lisanne Prince: What happens to the excess money?

 

Don Milner: Any money left over from last semester gets rolled over into our new budget.

 

Presentation of the spring 2008 budget by Don Milner.

 

Tyson Owens:

The ESS doesn’t get $500 from university publishers this semester as stated in the budget.

 

Tyson Owens:

We need money in the budget for the Frosh committee, which falls under the category of a Sub-Organization.

Order of Pi is another Sub-Organization that needs to have funding in the budget.

Proposal of pulling $500 out of special events funding to cover these issues left out of budget.

 

Dave Shea:

Is there money in the budget to pay for the travel expenses and delegate fees of people going to the Canadian Engineering Competition?

 

Mike Waters:

There is a separate travel budget for purposes such as this.

 

Kienan Hamm:

The money won by teams at the WEC should be used to pay for CEC delegate fees, as we do not have money for this in the budget.

 

Don Milner:

Will take all comments into consideration and work on a new budget, to be presented at a later point in the meeting.

 

Impromptu Motions

 

Motion Number One:

General housekeeping motion: As WECC no longer exists, and is now known as WEC, the handbook should be changed to reflect this fact.

 

Mover: Tyson Owens

Seconder: Victoria Morrison

 

Lisanne Prince: What majority is required to vote this change in?

 

Kienan Hamm: To make a change to the handbook requires a 50%+1 vote in favour of the motion. To make a change to our constitution requires a 75% vote in favour of the motion plus the same approval from Stream B.

 

Kienan Hamm: Any counter Proposals?

No

 

Kienan Hamm: The vote on this issue will be done towards the end of the meeting.

 

Motion Number Two:

Constitutional change: The Science Venture and Go-West organizations have been re-organized, and are now one organization, not two as it states in our constitution. The constitution wording and section numbering should be changed to reflect this fact.

 

Mover: Tyson Owens

Seconder: Kienan Hamm

 

Kienan Hamm: Any counter Proposals?

No

 

Kienan Hamm: The vote on this issue will be done towards the end of the meeting.

 

Elections

 

President

 

Description of position by outgoing President Kienan Hamm

 

Nominations:

 

Sean Walsh

Nominated by: Mike Waters

Seconded by: Janel Willms

Accepts

 

Speech by candidate

 

Questions:

 

Dave Shea: What changes would you make to the ESS as President?

 

Sean Walsh: No need for drastic change, would like to improve relations with the engineering faculty and increase communications between the ESS executive and the students.

 

Kienan Hamm: What are your commitments for the next year?

 

Sean Walsh: Will be in stream for entire term, taking full 3A this term, and full 3B in the fall term. Is thinking about dropping some classes to better serve as President.

 

Lisanne Prince: What do you plan on doing to ensure that the information gained by student delegates attending conferences such as Congress gets properly communicated to all engineering students?

 

Sean: The ESS executive needs to communicate better with the ESS members. This doesn’t mean just overloading members with information from delegates, but determining exactly what is important to students and effectively communicating it to them through channels such as the Fishwrap or the ESS website.

 

Vote of Confidence:

Yes: Majority

No:  0

 

New ESS Stream A President is Sean Walsh.

 

Vice President Academic

 

Description of position by outgoing Vice President Academic Sean Walsh.

 

Nominations:

 

Janel Willms

Nominated by: Andre Johnson

Seconded by: Mike Secow

Accepts

 

Mike Friar

Nominated by: Mike Waters

Seconded by: Tom Dehaus

Accepts

 

Michelle Stephenson

Nominated by: Tess Quinn

Seconded by: Lisanne Prince

Accepts

 

Karl Fort

Nominated by: Sean Walsh

Declines

 

Speech by candidates.

 

Questions:

 

Lisanne Prince: Do you have any experience in leadership?

 

Michelle Stephenson: Was in a supervisory position at former job, has organized many successful events for the ESS, ran Order of Pi in 2007.

Mike Friar: Had a supervisory position on a coop term with GM.

Janel Willms: Has been an active member of the ESS executive, was heavily involved in leadership in highschool.

 

Victoria Morrison: What do you think about the mech department possibly dropping the requirement of taking the engineering law course and replacing it with a list including it and some alternates?

 

Mike Friar: Better for students to have more choices, as long as the course fulfills accreditation requirements.

Janel Willms: Would talk to mech students to see what they thought of the issue, also feels more choice is better.

Michelle Stephenson: Would talk to mech students to see what they thought of the issue, also feels more choice is better.

 

Jake Silver: As a mech student, would it be better for me if there was a mech student in this position?

 

Janel Willms: No, it can be, and often is, arranged so that a mech student attends mech department meetings.

Michelle: It doesn’t really matter, as long as the VPA is someone that all students feel they can approach, and who will solve problems for students no matter what department they are in.

Mike Friar: No. The VPA has the power to delegate who they think is best to attend meetings.

 

Lisanne Prince: How many labs do each of you have, as meetings are often scheduled during lab times?

 

Michelle Stephenson: 3

Mike Friar: 5

Janel Willms: 4, but it only works out to a total of 12 labs in the entire semester.

 

James: How would you bring up concerns to students?

 

Mike Friar: Would go to classes they affected and make announcements.

Janel Willms: Would talk to friends in affected departments and do class announcements.

Michelle Stephenson: Same answer.

 

Vote:

Janel Willms:               6

Mike Friar:                  20

Michelle Stephenson:  25

Abstentions:               3

 

New ESS Stream A Vice President Academic is Michelle Stephenson.

 

Vice President External

 

Description of position by outgoing Vice President External Mike Waters.

 

Nominations:

 

Mike Friar

Nominated by: Dave Shea

Seconded by: Tom

Declines

 

J.P. Markus

Nominated by: Tom

Seconded by: Mike Waters

Declines

 

Victoria Morrison

Nominated by: Mike Waters

Seconded by: Lisanne Prince

Accepts

 

Janel Willms

Nominated by: Sean Walsh

Seconded by: Andre Johnson

Accepts

 

Speech by candidates.

 

Questions:

 

Lisanne Prince: How would you make future Industry Nights a success?

 

Victoria Morrison: Ask students who they want to see presenting at the event.

Janel Willms: Model it after other schools, perhaps making it a daytime event.

 

Tyson Owens: How would you pick people to attend conferences/events?

 

Victoria Morrison: There needs to be an application process, we need to send people who will represent us well and bring back good information.

Janel Willms: Same answer plus we need to make sure to send both experienced and inexperienced people to conferences to get the most out of them.

 

Vote:

Victoria Morrison: Majority

Janel Willms:         Small number

Abstentions:          0

 

New ESS Stream A Vice President External is Victoria Morrison.

 

Vice President of Finance

 

Description of position by outgoing Vice President of Finance Don Milner.

 

Nominations:

 

Karl Fort

Nominated by: Mike Waters

Declines

 

Janel Willms

Nominated by: Sean Walsh

Seconded by: Victoria Morrison

Accepts

 

Speech by candidate.

 

Questions:

 

Kienan Hamm: Any financial experience?

 

Janel Willms: Handling my personal finances.

 

Dave Shea: How has that gone?

 

Janel Willms: Good.

 

Sean Walsh: Can you get shit done?

 

Janel Willms: Yes.

 

Vote of Confidence:

Yes: Majority

No:  0

 

New ESS Stream A Vice President of Finance is Janel Willms.

 

Director of Communications

 

Description of position by Kienan Hamm.

 

Nominations:

 

Liam Butters

Nominated by: Brandon Morgan

Seconded by: Sean Walsh

Accepts

 

Colin Tugas

Nominated by: Jonathan Cheng

Seconded by: Andrew

Accepts

 

Tom Dehauss

Nominated by: J.P. Marks

Seconded by: Eric Johnson

Accepts

 

Speech by candidates.

 

Questions:

 

Aaron Keating: What are your plans to increase original content?

 

Tom Dehauss: More comics, top ten lists, recaps of events.

Colin Tugas: Keep on with the Sudoku and comics and solicit more reader submitted articles.

Liam Butters: More articles that have substance to them, not just joke articles.

 

Andre Johnson: Would you resurrect the “Interview a First Year” column?

 

Liam Butters: Yes.

Colin Tugas: Would consider it once more information was known.

Tom: Yes.

 

Dave Shea: Any background in programming or website experience?

 

Tom Dehauss: Has Adobe Experience.

Colin Tugas: Has lots of experience with Adobe products and know people who know html.

Liam Butters: Knows html.

 

Vote:

Liam Butters:  30

Colin Tugas:    21

Tom Dehauss: 18

Abstentions:     0

 

New ESS Stream A Director of Communications is Liam Butters

 

Director of Events

 

Description of position by outgoing Director of Events Michelle Stephenson.

 

Nominations:

 

Marnie Woodman

Nominated by: Mike Waters

Seconded by: Lisanne Prince

Accepts

 

Speech by candidate.

 

Vote of Confidence:

Yes: Majority

No:  0

 

New ESS Stream A Director of Events is Marnie Woodman.

 

Director of Services

 

(Note: at this point the secretary taking minutes changed, as Karl Fort was nominated for the position)

 

Description of position by outgoing Director of Services Janel Willms.

 

Nominations:

 

Josh Coots

Nominated by: Kienan Hamm

Seconded by: Unknown

Accepts

 

Karl Fort

Nominated by: Janel Willms

Seconded by: Unknown

Accepts

 

Andrew Harriet

Nominated by: Colin

Seconded by: Eric Johnson

Accepts

 

Eric Johnson

Nominated by: Michelle Stephenson

Seconded by: Jake Soepboer

Accepts

 

Speech by candidates.

 

Questions:

 

(not recorded)

 

Vote:

Josh Coots:           7

Karl Fort:            47

Andrew Harriet:   2

Eric Johnson:      12

Abstentions:         1

 

New ESS Stream A Director of Services is Karl Fort.

 

Secretary

 

Description of position by outgoing Secretary Karl Fort.

 

Nominations:

 

Aaron Keeting

Nominated by: Tom Dehauss

Seconded by: Bob

Accepts

 

Andrew Harriet

Nominated by: Michelle Stephenson

Seconded by: Eric Johnson

Accepts

 

Speech by candidates.

 

Questions:

 

Sean Walsh: Can you tell a joke?

 

Aaron Keeting: Tells joke.

Andrew Harriet: Tells joke.

 

Victoria Morrison: Can you drop everything you are doing if something comes up that your help is really needed with?

 

Andrew Harriet: Yes.

Aaron Keeting: Yes.

 

Vote:

Aaron Keeting:   15

Andrew Harriet: Majority

Abstentions:         0

 

New ESS Stream A Secretary is Andrew Harriet.

 

Director of Corporate Services

 

Description of position by Kienan Hamm.

 

Nominations:

 

Eric Johnson

Nominated by: Michelle Stephenson

Seconded by: Mike Waters

Accepts

 

Josh Cootes

Nominated by: Kienan Hamm

Seconded by: Sean Walsh

Declines

 

Speech by candidate.

 

Questions:

 

Dave Shea: What kind of previous experience do you have with corporate relations?

 

Eric Johnson: Has gained both experience and contacts through previous coops.

 

Victoria Morrison: Do you have any experience putting together sponsorship Packages?

 

Eric Johnson: No.

 

Vote of Confidence:

Yes: Majority

No:  0

 

New ESS Stream A Director of Corporate Relations is Eric Johnson.

 

Ratification of New Budget

 

Dave Shea: Is club funding allocated equally?

 

Don Milner: No, clubs apply and are awarded money based on their applications.

 

Motion to ratify new budget:

Kyle Mcwilliams

Sean Walsh Seconded

 

Vote:

Yes: Majority

No:  0

 

Vote on Impromptu Motions

 

Motion Number One:

Yes: Majority

No:  0

 

Motion Number One is passed.

 

Motion Number Two:

Yes: Majority

No:  0

 

Motion Number Two is passed.

 

Motion to adjourn: Sean Walsh

Second: J.P.

Passed

 

Adjournment: 4:50pm

 

Minutes compiled by Karl Fort

Hi Lisanne :) did I screw up anything?