ENGINEERING STUDENTS SOCIETY STREAM A MEETING MINUTES

January 29, 2008

Name

Position

Attendance

Sean Walsh

President

Yes

Michelle Stephenson

VP Academic

Yes

Victoria Morrison

VP External

Yes

Janel Willms

VP Finance

Yes

Andrew Herriot

Secretary

Yes

Liam Butters

Director of Communications

Yes

Erik Johnson

Director of Corp. Relations

No

Marnie Woodman

Director of Events

Yes

Karl Fort

Director of Services

Yes

Colin Tougas

Fishwrap Support Staff

Yes

 

Commenced at 18:13 hours

1                    Secretary

a.       Old business

                                                               i.      Minutes were added to website.

b.      New Business

                                                               i.      Plant needs to be watered regularly.

                                                             ii.      Decided to add actions items to end of the minutes and email them to ESS exec members each week.

2                    President

a.       Old business

                                                              i.      Action Item: Send transition documents to Sean.

                                                            ii.      Action Item: Get keycards authorized.

b.      New Business

                                                               i.      Decided to keep strict order of speaking.

                                                             ii.      Photos for website are done.

                                                            iii.      Action Item: Meeting time: Mondays 7:00pm.

                                                           iv.      Alternative meeting time would be 6pm on Tuesday (but no Erik).

                                                             v.      Decided to have one person bring a snack each week.

                                                           vi.      Action Item: Michelle bring snack next week.

                                                          vii.      Colin will now have access to ESS office and hold office hours.

 

3                    Vice-President Finance

a.       Old business

                                                               i.      Budget not ready to be presented.

b.      New Business

                                                               i.      Action Item: Apply for travel funds for separate streams.

                                                             ii.      Action Item: Think of things to apply for from endowment fund.

                                                            iii.      Appointment for signing authority.

 

4                    Vice-President Academic

a.       Old business

b.      New Business

 

5                    Vice-President External

a.       Old business

                                                               i.      Action Item: Contact the WESST executive and CFES.

 

6                    Director of Communications

a.       Old business

                                                               i.      Done transition

                                                            ii.      Action Item: Update website.

b.      New business

                                                               i.      Action Item: Fishwrap needs to come out on Feb 25.

 

7                    Director of Corporate Relations

a.       Not Present

 

8                    Director of Events

a.       Old business

b.      New Business

                                                               i.      Thursday, January 31, meet and greet at Felicita’s.

                                                             ii.      Kegger - February 8, 2007

1.      Decided to give 9 tickets to house for free.

2.       

                                                            iii.      Pub Crawl rescheduled for after reading break.  Needs to be organized entirely before reading break.

 

9                    Director of Services

a.       Old business

                                                               i.      Cleaned fridge.

                                                             ii.      Got materials.

b.      New Business

                                                               i.      Action Items: Get keys cut.

                                                             ii.      Action Items: Get more photocopy cards.

                                                            iii.      Action Items: Clean office.

 

Meeting Adjourned at 19:40 hours.

 

Action Items:

 

 

 

 

 

Minutes taken by: Andrew Herriot, ESS Secretary