ESS Meeting Agenda - Monday June 12, 2006
1.1 Old Business
1.1.1 Email accounts
Thank you Dan, JD and Chris for emailing their agendas, and boo on you for everyone else.
1.1.2 Ticket Sales
Everyone during the week sell tickets, as there are a lot to sell.
1.1.3 Bridge Orientation
Got in touch with Karen, and she thinks it is kind of useless to present as the students have too much information thrown at them. The prez will co-ordinate with stream A to help them present at the September orientation
1.2 New Business
No logo has been developed yet. A new logo has still not been created, but one should be created. Preferably, some logos should be created and submitted in tubes, asking “we need more logos submitted; these are all that we have”.
A suggestion that dir ser came up with was to have everyone summarize what they did so that future executives can easily transition into their new roles.
1.2.3 Definition of Rules
This rule is in effect as of next week.
Rule 9 – This is being redefined as the “treat rule”. The person who last arrives at the meeting will need to bring a treat to the next meeting. Also, anyone who is late for the meeting will not get a treat! L
2.0 Vice President Academic
2.1 Old Business
2.1.1 Girls Night
The total attendance was thirteen, which was a pretty good turn out.
2.1.2 SENG Fees
It’s been confirmed that SEngs are now paying fees, so now they are allowed ESS privileges. Now we need to make sure that we can include them in our directories, tubes and other ESS services. Specifically, tubes and wires will need to be distributed to the Seng classes.
2.2 New Business
2.2.1 Curriculum Meeting
Mech 295 – It is the opinion of the Exec that it would be more applicable if there was more electrical system specific curriculum ie: heat transfer
Two programming languages – It is the opinion of the Exec that the current setup is beneficial
Specialization - It is the opinion of the Exec that the current setup is beneficial
Equivalency of upper level courses - It is the opinion of the Exec that the current setup is beneficial
3.0 Vice President External
3.1 Old Business
3.1.1 Mini WEC
The sign up sheets have been made
3.1.2 Travel Money
The requests for travel money are in.
3.1.3 Charity Event
Haven’t received a response from Red Cross yet
The director of events will (tentatively) attend the meeting.
3.2 New Business
3.2.1 Industry Night
The industry night will be planned for the night of Tuesday, July 18th
During office hours, make notes on the handbooks that stream A made. It will be a handbook/planner.
4.0 Vice President Finance
4.1 Old Business
We have a bit of a problem from university publishers. It was expected to be $1000, but it ended up being $500. The publishers usually give us money for directories, but the check was not as expected. Otherwise, we are doing well as
4.1.2 Contact Accounting
VPF talked to them today, they will not pay us until mid-august
4.1.3 Buy Computer
Done and done
4.1.4 Sub-org money
Go-West and science venture want $750. They have two weeks to submit their proposal forms. FSAE is away on competition, so they might end up coming later.
4.2 New Business
The balance is 8822.16, and all the money is accounted for.
There are two checks to be deposited
5.0 Director of Communications
5.1 Old Business
Dir Comm finished typing all the directories today, and then they need to be sorted by year and given away for publishing.
5.2 New Business
18.104.22.168 Update Executive
To be done
22.214.171.124 Pub Crawl
Dir Events needs to write something up
5.2.2 Tubes next Week
126.96.36.199 Print credits (8cents)
Dir Ser is in charge of writing an article, with flow chart, on how the printing credits are bought.
188.8.131.52 Pitch and Putt
Dir Corps is in charge of writing an article for pitch and putt
184.108.40.206 Pub Crawl
Dir Events is in charge of writing and article for the pub crawl
TREAT (for those on time)
6.0 Director of Events
6.1 Old Business
6.1.1 Pub Crawl
Courtesy of Dan, we have a fancy beer o’clock logo. Logo is “always beer oclock” in old English font. Lime green T-shirts with black font.
$400 for burger and beer at felicitas
$250 for the bus ride
$500 for the shirts
Prizes will be beads
6.1.2 Charity Event
Still waiting on correspondence
6.1.3 Pitch n’ Putt
Still to be planned…
7.0 Director of Services
7.1 Old Business
Still compiling a list of exams, will email all the Profs by next meeting
7.1.2 Print Credits
We are able to login and sell credits, but instructions on how to sell them, they need to be
7.1.3 Photocopy Cards
Still trying to find the contact for photocopy cards
A catalogue of all the merchandise should be compiled and put in tubes,
Waiting for the Dean’s signature and then the list needs to be compiled, and everyone should be signed up before July 5th.
8.0 Director of Corporate Relations
8.1 Old Business
8.1.1 Get sponsor for soccer
Nothing since last week
8.1.2 Contact Red Bull
Still waiting for a response
8.1.3 Pitch’n’Putt people
Has emailed Apeg and coop for contact info.
8.1.4 Prizes for Pub Crawl
Beads and facepaint
8.1.5 Sponsor for Mini-WEC
Nothing since last week
8.2 New Business
8.2.1 Business Cards
Will be developed using the current ESS letterhead and can be replaces later with the official ESS logo once its decided.
9.1 New Business
9.1.1 Water Plant
Done and done
9.1.2 Post Minutes
Done and done
9.2 New Business
9.2.1 Buy a nice hole-punch
$20 for a holepunch
9.2.2 Set Up Computer and Network (requires active directory)
Will be done with skill and grace