ESS Stream B Minutes for January 23, 2007

1.0  President

1.1  Old Business

1.1.1        Keycards

-         Make sure keycards work

 

1.1.2        Keys

- Take keys for old room from execs

- Take back keys, return 20$ deposit, mark in transaction book

- Stream B execs keep keys to keep access to phone Until no longer needed

 

1.2  New Business

1.2.1        Year/Discipline Reps

-         Talk to people who might be interested in being reps

-         Really need Ceng and Seng Reps

 

1.2.2        AGM Review

-         Went well, lots of new people

-         Made $720

-         Cost Approximately $2500

 

1.2.3        Purpose of ESS

-         To provide services to make engineering life better

-         Things Like:

o       Industry night

o       Photo Copier

o       Place to hang out

o       Voice for the Students

o       Events

o       Old tests

-         To represent Engineering students to people outside our community

 

1.2.4        Office Guidelines

-         Don’t leave office unattended

 

2.0  Vice President Academic

2.2 New Business

            2.2.1    Department Meetings

- Logan needs help attending meetings due to full schedule

                       

            2.2.2    UVSS AGM

                        - Look into what our position is in UVSS

                        - Do we just have an observer position?

 

2.2.3        Midterm Conflicts?

-         Try to find out about conflicts

-         Put notice in Tubes

-         If have conflicts talk to professor first

 

3.0  Vice President External

3.2 New Business

            3.2.1    Email Exec List on Nat. Links

                        - Let CFES and WEC know who the new exec is

 

            3.2.2    WEC

                        - People leave on Wednesday Jan. 24

                        - When they come back put info on what it was like in Tubes

            3.2.3    Post Dates on Calendar

            3.2.4    Write up for Tubes (Congress etc)

            3.2.5    Industry Night

                        - Contact Shelley Bruins

                        - Aim for Late Feb/Early March

 

4.0  Vice President Finance

4.1  Old Business

4.1.1        Budget

-         Is up to date, are actually up more than expected

-         Need invoice from Food & Housing Services

 

4.1.2        Accreditation Meeting

-         Went well talked to professors and Engineers

 

4.1.3        Signing Authority

-         Got sorted out

-         Kyle, Jason, Chris have it

-         Need 2 of 3 to write checks

 

4.2  New Business

4.2.1        Balance

-         Balance around 20,000

-         Just mailed checks, so uncertain as to how accurate this is

 

5.0  Director of Communications

5.1  Old Business

5.1.1        Update Website

-         Pub Crawl of feb 2nd

-         New executive

-         E-mail Trueman picture of yourself

 

5.2  New Business

5.2.1        Tubes

- Need people to write articles

- Release by Thursday if possible

- Send articles to truemana@uvic.ca

5.2.2        Pubcrawl/Dodgeball Promotion

-         Trueman in charge of promotion

o       Chalk

o       Posters

o       Flyers

o       Facebook

5.2.3        Iron Ring Info

-         Talk to grad chair – The Craw at jeffc@uvic.ca

-         Or Peter Darling – pdarling@shaw.ca

 

 

6.0  Director of Events

6.1  Old Business

6.1.1        Pub Crawl

-         Start at Felicitas probably

o       Sopranos at 8:00

o       Diego’s/Vlounge

o       Legends

o       Upstairs at 11:00

-         Theme “Tite and Brite” With allowances for people who don’t do tite

-         Make ad and put in tubes

-         Chalking, big poster

-         Buses/T-shirts not yet organized

o       Organize T-shirts this week

o       Try to get bus week in advance – try Wilson Transportation

-         Class Anouncements starting on Wednesday

 

6.2  New Business

6.2.1        Dodgeball

-         Need to book rec Center

-         Ask pizza places about month in advance

-         Feb. 10th

-         Expect 50-60 People

-         10 large pizzas, try Dominoes or Panago

-         Try to get Pop – Jason Talk to Grey Bottling

6.2.2        Concert?

- Bridge students have a band, could they play concert in ELW?

 

7.0  Director of Services - Absent

7.1  Old Business

7.1.1        Inventory

7.2  New Business

7.2.1        Merchandise Flyer

7.2.2        New Merchandise

7.2.3        Printing Credits

 

8.0  Director of Corporate Relations

8.1  New Business

8.1.1        Sponsorship Package

-         Kyle Get soon

 

8.1.2        Order of Pi Sponsorship

-         Talk to Dan

-         Look for Volunteers in tubes

-         Find out info to give Brendan

-         There is already a good webpage with info

 

9.0  Secretary

9.1  New Business

9.1.1        Water Plant

-         Watered

 

9.1.2        Post Minutes of Meeting

-         Ok

 

9.1.3        Put schedule on Calendar and post in office

-         Done

 

10.0          Other

10.1          Order of Pi chair

10.2          Cantraption Chair

10.3          Handbooks

10.4          Rules!

-         2: No Excuses

-         5: High Five

-         8: Last late person cleans office

-         12: Clean up your own mess

-         14: You’re an Asshole

-         11: If you don’t like the Rules TOO BAD